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The City of Dallas Credit Card Database

Allen Gwinn  2006-12-02 06:02     

Taxpayer Moneycard

Update 12/7/06:

City Manager Mary Suhm provided a memo to the City Council regarding the database.

Watch WFAA update by Brett Shipp.

One might possibly argue that there's way too much travel on the city's dime, or that we should be buying the zoo's frozen snake food through bids and purchase orders as opposed to petty cash.

However, that's policy. Not abuse.

On Monday, during several interviews (and again in my conversation with the City Manager), I was asked to compare the City's credit card purchases with the ones that made headlines at DISD. My reply was "at first glance they looked much better."

I hope the trend holds.

If it does (and there are several media outlets digging around), the City of Dallas will have shown that there actually is a "safer, better" procurement card model.

I'm going to throw some "curve balls" today and see if I can get a "strike." But don't bet the farm. Mark Deubner, the program's director, looks like a pretty good batter!


Update:

Then there's Robert Wilonsky of the Dallas Observer. Watching Robert blog is like watching your TiVO at 4X speed! He's incredibly quick, thorough and it leaves most of us in the dust!

So less than an hour into playing around in the database, Robert had already turned up several things that begged follow-ups. But he didn't stop there, he actually called these places as a true investigative journalist!

Go get 'em Robert!

Also, watch Brett Shipp with Channel 8 News (you should be watching him all the time anyway)!


Procurement cards. They're everywhere our public agencies want them to be.

There's actually a funny story behind this database.

When we originally filed our request under the Texas Public Information Act , we had no idea the City of Dallas issued procurement cards like its cousin: the Dallas Independent School District.

When the City wrote us "there are no records responsive to this request" in response to our request for "procurement card" data, we were somewhat relieved that the city wasn't risking the same traps as DISD.

It wasn't until later, thanks to a tip from a city council member, we discovered the City called them "credit cards" and not "procurement cards!"

Armed with the knowledge that city officials wanted to play semantic games, we filed another request. This time, we asked for data on all "personal financial instruments" and included a detailed description of what might fall into this category.

After months of delays, the city (knowing full-well what we were going to do with it) finally furnished us the data. Sometimes it amazes (and disappoints) us the lengths to which some of our public agencies will go to keep the public out of the public's business!

So here are a few statistics:

  • Period Covered: October, 2005 through September, 2006
  • Number of employees with cards: 260
  • Number of transactions: 16,361
  • Total spent: $3,626,477.02

Though the data is nowhere as extensive as the data maintained by DISD, we have organized it in such a way as to show things like the 8 employees who spent $13,259.93 at Bahama Beach Waterpark and the $3,222.01 spent by 9 employees at Petsmart .

Now we'll freely admit that things aren't always what they seem and there may be a great reason for spending $13,259.93 of taxpayer money at a waterpark, but from the information furnished, it is impossible to tell.

Were city "credit cards" used to circumvent State purchasing laws? We don't know.

Perhaps you can find something!

Here's how we suggest starting:

Be sure and let us know if you find anything interesting! Have fun exploring!

Dallas Credit Cards
Anonymous (not verified)  2007-01-09 21:20   

Looks like Dallas may be ahead of the other agencies, especially with the continual problems with DISD.

I see they have now placed all their credit card transactions on there website for the world to see without a password!

Guess you can move on to another agency how about Dallas County. Have you asked them about improper use?

[Ed Note: "Shhhh...." :)]


Salaries
july9800  2007-01-22 17:04   

How often do you update the salaries for DISD and Dallas? Why not get Dallas County as well?

[Ed Note: Though we received them last Fall from most organizations, I usually wait until March to request updates. That way, we get the most recent tax year's gross figures. We'll drop Dallas County into the mix next time.]


Status of DISD Investigation?
Anonymous (not verified)  2006-12-12 10:54   

I'm just curious if the secretary that was making purchases at the PX at Carswell for "school business purposes" is being investigated by AAFES for making businesses purchases? She should have her privileges revoked.

[Ed Note: We need to check the status of the investigation in general. It's been somewhat quiet lately]


City of Dallas
Anonymous  2006-12-08 15:21   

Well, it sounds like something good did come from the DISD scandal.

In Brett's report I believe it says that the City of Dallas made a few improvements to their card oversight and documentation after the DISD report.

Something good can come from something bad (or so we think). I wonder if and when a report will be shared with the public about the DISD investigation?

[Ed Note: They'll share it when (1) they complete the investigations/prosecutions and (2) when someone finds out it is completed and files the open records request! They don't give up stuff like this on their own!]


DA OFFICE - Be glad you don't or didn't work there!
july9800  2006-12-26 22:11   

If you want to report or waste taxpayers money on "stories" that really aren't then why don't you ask the new DA office why they are sending good people packing!

They are letting the majority of prosecutors and clerical staff go.

Anyone with experience is looking for jobs right around Christmas. Sad!

For what? Seems like the staff would have some experience that the new guy would need. Its our tax dollars funding the County employees being crapped on.

[Ed Note: Welcome to politics! Since the D.A. is elected, he's going to have jobs for his friends. When the tables turn, again, the other side will be writing stories just like this one. That being said, it will be interesting to see how Watkins replaces all the talent he's cutting loose.]


Assuming Watkins...
Anonymous (not verified)  2007-01-02 22:34   

This assumes that what he cut loose was actually "talent."

One person he cut loose worked for me in the past, and I beg to differ with that description.

[Ed Note: Point well taken!]


DA Watkins
Anonymous (not verified)  2007-01-01 22:24   

For the editor: I would submit to you that he simply cannot replace the talent he is "cutting loose."

I would also propose that, although the DA is an elected official and must run as a member of a political party, that this position - as the top law enforcement officer in the county - should, ideally, be committed to one purpose - dispensing justice.

I can only hope for Dallas County that Mr. Watkins realizes that his position should be approached with a sense of making sure justice is done - not with a sense of political payback to those who helped him. The citizens of the county cannot afford otherwise.

With respect to the firings, I am afraid of what Mr. Watkins' actions are telling us about him as an individual.

Approximately 3 weeks ago Mr. Watkins said something similar to the following at a press conference he held on the steps of the Frank Crowley Courthouse: "There will be no major shakeup in the DA's office."

Also, he had many opportunities in the approximately 7 weeks since the November election to meet with prosecutors and let them know that they should be looking for a job as of January 1, 2007.

Now, as stated above, those prosecutors who worked for justice for many years (and who were assured that they would be keeping their jobs) are looking for jobs due to Mr. Watkins 'not shaking up the office'.

"Happy Holidays - good luck finding a job to support your family."

Pray for Dallas County.

[Ed Note: As I say, "them there'z politics." There will always be "bloodbaths" when an administration changes. But, again, it will be interesting to see where he gets replacement talent.]


D.A. Watkins
Anonymous (not verified)  2007-02-13 09:25   

The District Attorney is just as competent as his predecessor, the only thing is he is not in the good ole boys network.

[Ed Note: He's different. We'll see what he does after he's been there awhile. Personally, I'm going to give him a chance and then judge him on his results.]


City and Charges
Anonymous  2006-12-07 22:35   

Looks like city staff is responding like they should.

Why would you put them through this when they should be working?

I hope they are charging you for researching all this for you.

How much have you paid the city for all the time they have spent on your request?

[Ed Note: The City is responding per the Texas Public Information Act. I have made my requests under the Texas Public Information Act. Last I checked, I pay several thousand dollars in taxes every year to cover these things.

I'm sorry you don't seem to approve of Texas Law. If I were you, I'd take it up with your legislator and get the law changed so that government entities can do whatever they want and just ignore pesky people like me. None of my business, anyway, is it?]


Open Records Requests
Anonymous  2006-12-09 10:07   

Even though you do pay taxes, the costs incurred by open records requests are usually passed on to the requestor, per the same legislation that makes the information available.

The cost is usually only for time spent gathering materials, copies made or technological assistance needed to gather the data (i.e., computer programming to gather disparate data). The usual form letter used to request information often includes a statement that any costs over a specified amount must be itemized and provided in an estimate prior to work being completed.

I, for one, appreciate Dallas.Org's efforts to keep our government honest. It's nice to see that occassionally government employees do the right thing.

Bidding for supplies and small items is more expensive and cumbersome than it's worth. Also keep in mind that many companies don't come back for repeat business with the City. The City takes too long to pay it's vendors. Some of these companies, like the ones that supply police cars, struggle to stay afloat while the City cogs of the payment machine grind slowly forward. Often, these vendors lose money on a profitable contract because of slow-pays by the City of Dallas.

It is the sad fact of government that to stay under budget is to guarantee that next year's budget will be smaller. If you needed that money, you'd have spent it, right?

[Ed Note: Oh, and just for the record, in 2005 and 2006, we paid over $4,000 for all open records requests we filed. I also spend countless hours putting these databases together. Thanks for the vote of confidence.]


Crazy
Anonymous  2006-12-08 19:04   

You can hide behind the Texas Public Information Act but it really is sad to see someone just throw a database online and question purchases by the retailers name.

The name means nothing. Where will it stop?

Your going to make this personal and regardless of the city's response to you this will continue until you find your needle in the haystack.

DISD spent over 20m a year and the city is spending peanuts compared to them.

Give them some credit for controlling spending with something that each and everyone of us use everyday for convienience.

[Ed Note: The information I put online was the information the City furnished me after months of wrangling. Perhaps you should direct your vitriol at them for failing to provide useful information! With respect to the rest, I suggest you go back and read the last post a little more carefully. By the way, you sound suspiciously like someone I've had this argument in the past with. And, by the way, we do pay for the information we receive as required by law. I just wanted to see where you were going with your argument!]


Not Sneaky Enough
skyvolt2000  2006-12-10 13:09   

As someone that works for the district I want to know where the money is going. My school is vastly UNDERSTAFFED and we can't get any new employees yet other schools can hire like crazy.

We went two months without supplies and yet we get a a bunch of USELESS video cameras that don't work or that the student play with.

The district has the money, our school board needs the guts to go get it.

1) Why do we have vendors? Why have a vendor that works on computers (and makes 70 grand a year) when the district has computer techs that makes 30 grand. That 40 grand wasted.

2) Why bother posting jobs when many are already filled before they are posted? That's a waste of paper and money.

3)Why are the sprinklers at Ross on during the winter? There was ice everywhere at the building.

4) What about parents that ruin the school district by school hopping? All they do is jump from one DISD school to another. I know kids that changed schools SIX times in one year. Do you know how much paperwork that is?

5) What about flyers that are made for parents that just throw it away since most of them WON'T read them?

[Ed Note: What does everyone think about having a "topic of the week" that we can all chew on?]


Topic of the Week
Michael Davis  2006-12-11 08:37   

I like that idea

Michael Davis
Dallas Progress


DISD Investigation?
queenie  2006-12-07 18:56   

I haven't heard anything lately about the DISD card investigation? Have you? I think the jury is still out until due process. Don't you?

[Ed Note: I've heard nothing. But I'll ask!]


Procurement/Credit Cards
Anonymous  2006-12-04 13:34   

I find it curious that to date no one has reported that the DISD Procurement Card program actually came into being due to a recommendation of the State Comptroller's Audit of DISD.

At least if ever mentioned, I don't recall seeing that fact.

[Ed Note: It was in the DMN stories.]


Dallas vs Richardson
Anonymous  2006-12-02 12:30   

Also, in regards to your comment about Dallas.Org, I guess I thought that Richardson ISD was also part of Dallas County as well as Garland ISD. I guess I wasn't being literal enough. I believe you are hiding behind that name in this case.

[Ed Note: Hey! I only have so much time in the day for this stuff! My work on Dallas.Org is purely volunteer. I don't make a penny from this website--matter of fact, it costs tens-of-thousands a year to operate. So I have a novel idea: why don't you pitch in and help (and that goes for any other volunteers)! If you'll help "push the cart," we'll do all of them!]


Excellent work!
Anonymous  2006-12-02 10:56   

How do you get this stuff?

[Ed Note: Easy! The Texas Public Information Act is your friend! There's a link in the story. I've been thinking about putting together a "HOWTO" page with samples, etc. Would that be a useful addition to the site?]


City of Dallas credit cards
Anonymous  2006-12-02 10:36   

There are many state agencies and public municipalities with credit cards or procurement cards. There are probably other public school districts with the cards also. Are you going to look at more than just the City of Dallas and DISD? You will probably find questionable purchases at any that you examine but only further questioning will find out the true answer. I guess you will leave that to the DMN once again.

[Ed Note: At the risk of sounding like a smart a**, you'll notice the site's name is "Dallas.Org." We really focus on Dallas issues and leave Timbuktu's issues to "Timbuktu.org." But thanks for your comments. Also, I'm a bit curious: why the comment about the DMN?]


Credit Cards
Anonymous  2006-12-02 12:29   

The comment about the DMN was due to your info about DISD over a year ago and then the DMN articles this last Summer.

I just don't see what good it does to just throw info out there if you are not going to take the time to investigate.

It kind of reminds me of sensational journalism without alot of substance. At least the DMN asks questions.

[Ed Note: Ahh, I see where you're going with this. Don't make the mistake of assuming I'm not asking questions! I have my notepad opened and am, at this very moment, jotting down names/charges to request through open records. I like posting things like this early because people come out of the woodwork to explain some of these things--and tip you off on others! There is, my friend, method to my madness!]


You mean it didn't take 18
Michael Davis  2006-12-07 15:03   

You mean it didn't take 18 layers of hiding or press secretaries? Kudos to Suhm for directly addressing it, and in quick fashion.

Michael Davis
Dallas Progress


Jewelry
Anonymous (not verified)  2006-12-11 14:29   

One of the expenses mentioned BRIEFLY on WFAA's report was that the Police department had jewelry appraised for an investigation.

Granted it was a legitimate expense, but this site and the researcher wish more 'fraudulent activities' were related to this expense and many others.

Keep digging.

[Ed Note: Huh? I'm afraid I've completely missed your point here.]


Carter HS Going Away?
skyvolt2000  2006-12-16 23:18   

I have heard this rumor and it looks like everyone believes it.

Carter is supposed to be closed down and those students will get sent on Kimball and Molina.

Does anybody know where this rumor got started?

[Ed Note: This is interesting, but I just can't see the District closing Carter High School. Somebody remind me that I said this a year from now!]


No Carter?...Can't see it
Michael Davis  2006-12-17 09:50   

That would make the trip way too long for a lot of kids, and I don't think Kimball & Molina could absorb all of those kids.


Carter closing??
skyvolt2000  2006-12-18 17:40   

I know Kimball can't with its staff shortage and I know Duncanville High School will hate it with those school hopping parents that plauge Kimball, Duncanville, Molina and Carter already.

The last time DISD closed a school down in 2002, about 300 students remained unaccounted for.

[Ed Note: I was about to say--other schools are at capacity. Carter is a prime piece of real estate! I'd probably rate this rather low in terms of probability.]


Carter rumor
Anonymous (not verified)  2006-12-22 16:23   

There are no plans to close Carter HS. The only high schools struggling for enrollment are Madison and Roosevelt. They lack students for their size due to the lack of adequate family housing in their neighborhoods.

Also, more people would voluntarily send their kids to those schools if they offered a special program, something unique. I wish they would invest money in VOCATIONAL EDUCATION at those schools. Not all kids want to go to college, and it is a sham to plan your curriculum around it. Those Ph.D's don't teach these kids. To be a mechanic or a plumber is nothing to be ashamed of--and they make more money than teachers do!


 
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